Thursday, March 12, 2020

9:45 – 10:30 AM | Breakout Session I

Room 1 Archer: Setting Up and Maintaining a Green Fund | Jesse Warren / UVA 

Room 2 Colston: Infection Control Technology for CoronaVirus, Influenza, SARS Cov1 and 2, H1N1 | Heidi Wilcox, Microbiologist, University of Mass., Boston

The cleaning industry is getting more technologically advanced and this technology can help you clean and sanitize and disinfect better, easier and faster. Many of the new technologies also help with ergonomics and make your workers feel better about doing their jobs and the solutions made with onsite generation are less toxic and more sustainable.


With the flu season getting longer and deadlier as well as the advent of the new Corona virus this is the time to rewrite or write SOPs, do training and upgrade what and how you do work. In the session we will talk infectious outbreaks, now to get ahead of them and the products and tech that can help mitigate the spread of them in your facility.


Come hear what is happening and gain insight on what to do to protect you, your workers, patients, students and clients and keep public health a priority.


Room 3 Randolph: Vendor Managed Inventory  – Reduce Janitorial Supply Costs, Free | Bob Morman and Andrew Gilstrap, Director and Associate Director of Building Services at William & Mary and Keith Gurley, Vice President of Corporate Development & Training for Daycon

Is your inventory control program working for you, or creating work for you?  Do you know your total program costs?  Having problems with space, hoarding and lack of useful data?  See how Vendor Managed Inventory (VMI) transformed William & Mary’s approach to supply chain management for its custodial services.

Closet management, real time inventory and dashboard metrics helped us gain control of longstanding logistical challenges. Learn how we’ve eliminated backorders and out-of-stock conditions, reduced labor and product costs, freed up storage space, improved our sustainability reporting, increased our green spend, and reallocated time formerly spent executing the ordering, purchasing, and receiving processes. This breakout session will present a case study in transitioning to a VMI platform. We will discuss the timeline, outline what the challenges were and how we overcame them, and the results we’ve seen. Follow-up tours and Q&A opportunities included.


Room 4 Tazewell: Campus Security | Roger Rebennack 

Integrating Physical Security as part of your total facility automation strategy.


Room 5 Wareham: HVAC Life Cycle Cost Analysis | Joey Allen and Tom Fenn, Thompson Consulting Engineers

This presentation will demonstrate how to calculate life cycle costs using Net Present Value methods and Virginia Form DGS-30-228. The results from an actual project will be presented.


Room 6 Whitaker: Sustainable Design - Fitwel | Steven Piguet, Director of Special Programs, Sustainable Design Consulting, LLC

Fitwel® is the World's Leading Certification System Committed to Building Health for AllT Named one of Fast Company's 2017 Top 10 Most Innovative Companies in Social Good, Fitwel is the world's leading certification system that optimizes buildings to support health. Generated by expert analysis of over 5,000 academic studies, Fitwel is implementing a vision for a healthier future where all buildings and communities are enhanced to strengthen health and well being.

CfAD was selected by the Federal government to be the licensed operator of Fitwel in 2016, with the mandate to expand Fitwel globally. CfAD currently leads Fitwel's future development and use within the private and public sectors. The U.S. Centers for Disease Control and Prevention remains our research and evaluation partner for Fitwel. The U.S. General Services Administration continues to provide leadership on the development of Fitwel, and is currently using Fitwel to certify buildings from all 11 regions of its portfolio.

The Fitwel Certification System marks a new chapter in CfAD's work. By providing a standard for the building industry, Fitwel supports widespread adoption of health-promoting strategies through a user-friendly digital portal. This comes at a time when health has become increasingly important to building owners and developers, in response to growing demand from consumers. Thanks to this demand and FItwel partners' enthusiasm and innovation, Fitwel is continuing to quickly expand, reaching an ever-growing number of individuals and communities. Since 2017, Fitwel has impacted +663,000 people through +840 registered projects and +240 certified or in review projects.

10:45 – 11:30 am | Breakout Session II

Room 1 Archer: Cyber Resilience for Facilities: A Primer | Jonathan Noren, RoviSys

Cyber Security, increasingly important as more devices come online, requires knowledge and preparation to prevent unwanted intrusions of potentially hostile parties.  Industrial, Commercial and Educational  facilities face a unique challenge in the IT world due to the potentially astronomical cost of downtime and service.  Balancing plant operations versus cyber security does not need to be difficult but is critically important.  Achieving an affordable equilibrium between these two sometimes disparate, antithetical paradigms requires careful planning and specific implementation.  This discussion will detail the dangers of dangers of ignoring one in favor of the other and cover methods for striking the a balance between usability, availability, and security.  We will cover current network design standards and terminology and potential low cost solutions for bringing your network into standards compliance.

Room 2 Colston: Engineered Water Onsite Generation | Keith Webb

One of the most significant changes in the cleaning industry has been the introduction of on-site generated cleaning/ sanitizing/disinfect solutions. In this presentation learn how one of the largest public school divisions in Virginia, implemented an on-site generated process and some of the outcomes of that process. Keith Webb, recently retired executive director of Newport News Public Schools Plant Services department, the NSPMA School Plant Manager of Year for 2019 and Board member of Healthy Green Clean Schools & Colleges will share his experience and explain the benefits of moving to this green technology.

Room 3 Randolph: Designing for Emerging Technology – Transforming the Built Environment (1 AIA CEU) | Richard Derbyshire, Principal Consultant, Sextant Group

Technology provides both platforms and tools that are dramatically changing how we design and build. In business, education, and healthcare, clients are demanding buildings that support new models for interaction and connectivity that allow their organizations to collaborate and communicate in a fast-paced global economy. To succeed in an always-connected world, architects must be aware they are now designing for a future where technology is critical to the successful use and operation of the building.

This presentation will review ten of the most important trends impacting building planning and design, including network infrastructure, cloud computing, digital media, network endpoints, multimedia systems, collaboration tools, alternative power sources, building intelligence, advanced visualization tools, and artificial intelligence.

Room 4 Tazewell: Real world connection of AECO utilizing Virtual Design, Construction & Operations (VDCO) Methodologies | Lennart Anderson, Architect and AECO Technology Innovator

This session will demonstrate the value of integrated digitization utilizing Virtual Design, Construction & Operations (VDCO) methodologies. The concepts will be conveyed through a myriad of real project examples ranging from large scale buildings & campuses to distributed infrastructure of the urban environment. The presentation will explore how technologies such as BIM, GIS, Reality Capture, Mixed reality, Automation and Machine learning finally delivers extensive value when properly implemented. The session will also review the emerging data standards and specifications.

Room 5 Wareham: Job Order Contracting | Debra CrockettDirector of Business Development, Centennial Contractors Enterprises, Inc. and Mike Minnix | Business Development Manager for The Gordian Group

Are You Ready for Job Order Contracting?  Reaping the Benefits to Get Projects Completed On-Time and Within Budget


If you have ever wondered or considered how your facilities could benefit from a job order contract (JOC) or how you could improve an existing JOC, then this session is an opportunity to learn from those who have been working with these contracts for nearly 30 years.  Increasingly being implemented by more and more public entities, including the Commonwealth of VA, to get numerous, commonly encountered construction projects done quickly, easily, and with better results, job order contracting (JOC) can be an incredible tool in helping meet your facilities challenges especially at a time when there is pressure to do more with less resources.  Because competitively bid prices are set at the establishment of the contract, the time and expense of completing the normal design-bid-construct process for each small- to medium-sized project is greatly reduced.  This also allows contractors to assist with design input, scope development, cost savings ideas, construct-ability reviews, and more to assist the owner as an extension of their own capabilities.  Because there is no guarantee for work, the prospect of new projects keeps the contractor motivated to provide timely, responsive, and high-quality work.


Interested in learning about the implementation and use of job order contracting and new contracts available to access these services?  This session will address these key elements and review contract options available to colleges and universities across the Commonwealth of Virginia.

Room 6 Whitaker: VEES Energy Design Model | Katie O'Neal, RRMM

A Comparison of LEED vs IgCC.

2:00 – 2:45 pm | Breakout Session III

Room 1 Archer: MythBusters! Lessons Learned from Architectural Energy Modeling | Jeff Hyder and John Nichols, Moseley Architects 

Among the hundreds of design decisions that building owners, architects, and engineers make during early design, the most difficult are often about trade-offs and competing priorities. Every building project has a number of potentially conflicting goals: form, function, cost, and performance are all important, but when should one be prioritized over the other?  Everyone wants high performing buildings, but no one wants to live in a world full of uninspiring boxes or maintenance nightmares.

This presentation will review one firm’s experience with addressing this challenge through the use of architectural energy modeling. Featuring case studies and lessons learned from a wide range of new construction and renovation projects throughout the Mid-Atlantic, this session examines a number of myths related to energy performance and natural daylight harvesting. Participants will be engaged in an interactive format that allows you to vote on each myth and find out whether it is Busted or Confirmed.

Room 2 Colston: Meeting the Standards – Microfiber Products and Managed Program Solutions | William Hernandez, Cintas

This session covers the history and evolution of the APPA Operational Guidelines for Education Facilities for the Custodial Department, a review of the APPA levels of clean, trends in use of microfiber products and why they are quickly becoming the standard for campuses throughout the nation.

We will have a brief discussion about how a managed program can be a more sustainable solution for providing microfibers for your campus.

Room 3 Randolph: Healthcare Acoustics – A Primer for Architects and Owners (1 AIA CEU) | Julie Fischer, INCE, LEED AP BD+C Senior Consultant, Sextant Group

The acoustic environment in a healthcare facility can profoundly impact the health, safety, and wellness of patients and affect medical outcomes. Noise is a source of stress for patients and visitors that inhibits rest and recovery. Likewise, noise is a source of stress for healthcare providers that compromises patient safety by increasing the likelihood of medical errors and alarm fatigue. Noise can also mask audible cues from patients and obscure spoken medical information, such as prescriptions, patient histories, and medical orders. Meanwhile speech privacy is essential to protect confidential patient information.

As such, acoustics has been included in the FGI Guidelines and LEED for Healthcare. The acoustic environment is also regulated by HIPAA and addressed in HCAHPS surveys, which have a direct financial impact on healthcare providers. Unwanted noise can arise from building occupants, medical equipment, medical alarms, building equipment, helipads, roadways, etc. The session will focus on acoustics in healthcare facilities, relevant codes and regulations, and strategies to achieve a safe and healthful acoustic environment.

Room 4 Tazewell: Speaker Cancelled 

Room 5 Wareham: The Newport News Public School Experience and Performance Contracting Overview / Richard F. Ritter and Keith Webb

Explore Newport News Public School Experience and lessons learned with several phases of successful projects. Explore what it takes to have a successful project and some of the infrastructure improvements possible and achieved by NNPS

Performance Contracting is a state-sponsored program that reduces energy consumption, cuts building O&M costs and finances infrastructure improvements - without expending schools' capital funds. There is such a program, operating effectively for NNPS and a number of school facility administrators across the Commonwealth.

Under performance contracting, a school division retains and works closely with an energy services company (ESCO), which pays all costs associated with identifying and installing new or upgraded energy efficiency improvements and equipment. The ESCO is compensated out of the total project cost. The project is paid for over time (up to 20 years in Virginia code) via lease payments; payment made from identified savings to existing utility budgets. The savings are guaranteed by the ESCO, who must annually reconcile the savings and make up any shortfall in projected savings (payment to school division).

Room 6 Whitaker: Transportation Planning for Autonomous Vehicle |  Nathaniel Grier, PE, ENV SP, National Practice Leader – Campus Mobility Planning VHB